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Home Software Tutorial Computer Software How to use Bates numbering in Adobe Acrobat Pro?

How to use Bates numbering in Adobe Acrobat Pro?

Jul 13, 2025 am 01:19 AM
Bates number

Bates numbering is a numbering system used in legal documents to uniquely identify files. Adobe Acrobat Pro can be added through the following steps: 1. Turn on the "Bates numbering" function in the tool; 2. Set the starting number, format, location and style; 3. Apply automatically after confirmation. Multiple files can be merged first and then unified to avoid duplication. Notes include: adjusting the numbering position to avoid the content area, previewing the effect before application, backing up the original file, and saving the complete version before splitting.

How to use Bates numbering in Adobe Acrobat Pro?

Bates numbering is a very practical feature when dealing with legal documents or PDF files that require archive management. Adobe Acrobat Pro provides tools to directly add Bates numbers, which can help you quickly type unique identification codes for multiple PDF files.

How to use Bates numbering in Adobe Acrobat Pro?

Here are the specific operations on how to use Bates numbering in Adobe Acrobat Pro:

How to use Bates numbering in Adobe Acrobat Pro?

What is a Bates number?

Bates numbering is a unique numbering system used to identify and sort documents, usually in the form of "000001", "000002", etc. It is often used in legal cases, audit reports and other scenarios, ensuring that each document has an unrepeatable number for easy tracking and citation.


How to set Bates number in Acrobat Pro

Adobe Acrobat Pro DC (and some older versions) provides a feature called "Annotation and Markup" that includes settings for Bates numbers. The following are the specific steps:

How to use Bates numbering in Adobe Acrobat Pro?
  • Open Adobe Acrobat Pro and click Tools in the right panel.
  • Find and open More > Bates Number in the tool list or search for Bates Numbering.
  • Click the "Add Bates Number" button to enter the settings interface.

In the settings window you can:

  • Set the start number (for example, starting from 1000)
  • Select numbering format (such as 6-digit numbers, prefixes, etc.)
  • Adjust the position, font size and color of the number
  • Select whether to add the number as header or footer

After confirming the settings, click "OK" and the program will automatically add a number to each selected PDF file.


Methods to add Bates numbers to multiple files at once

If you have multiple PDF files that require unified numbering, you can use the "Combination File" function to cooperate with Bates numbering to complete it at one time:

  1. Select Combination Files from the Tools menu.
  2. Add all PDF files that need to be numbered.
  3. After the combination is complete, use the "Add Bates Number" function mentioned above in the newly generated merge document.
  4. This allows you to assign a unique number to each page in the entire document.

The advantage of this is that it avoids the number duplication issues that may arise when processing each file separately.


Frequently Asked Questions and Precautions

Some users may encounter some minor problems during use, such as inaccurate numbering or obscured numbering. Here are a few suggestions:

  • When adjusting the position, try to avoid content-intensive areas , such as blank areas of the header or footer.
  • If the page already has some watermarks or text, it is recommended to preview the numbering effect before applying it.
  • Once the Bates number is applied, it cannot be directly revoked. It is recommended to back up the original file before the official operation.
  • If you need to export a single file with a number, remember to use the "Split Document" function and save the complete version with a number before splitting.

Basically that's it. Although the operation is not complicated, the setting details are easy to ignore, especially when you are facing a large number of files, planning the numbering rules in advance will save a lot of time.

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