Efficient collaborative office tools: ONLYOFFICE DocSpace In-depth Analysis and Linux Installation Guide

introduction

In today's digital age, online document collaboration has become an indispensable tool. Every day, you need to edit numerous documents with team members and handle various office documents with external users.

To this end, open source project ONLYOFFICE has launched the DocSpace solution, which can connect people and files and improve document collaboration efficiency. Let's explore its features and installation methods together.

Core functions

ONLYOFFICE DocSpace is designed to improve documentation collaboration with a variety of people (such as colleagues, team members, clients, partners, contractors, sponsors, etc.).

The platform integrates an online viewer and editor, allowing you to process files in a variety of formats, including text documents, digital forms, spreadsheets, presentations, PDFs, e-books, and multimedia files.

Room Features: ONLYOFFICE DocSpace provides a room-based environment that allows for a clear file structure to be organized according to your needs or project goals. DocSpace Rooms are group spaces with preset access levels that ensure fast file sharing and avoid unnecessary duplication.

Currently, there are two types of rooms:

• Collaborative Room: Used to co-create documents, track changes and communicate in real time.
• Custom Room: Used for any custom purpose, such as requesting document reviews or comments, or sharing content only for viewing.

In future releases, ONLYOFFICE developers will add more room types, such as form-filling rooms and private rooms for end-to-end encryption collaboration.

User Roles and Permissions: Flexible access allows you to fine-tune access to the entire space or individual rooms. The available operations of files in a room depend on the given role.

• Owner (create and manage DocSpace)
• DocSpace Administrator (Manage DocSpace)
• Room administrator (manage room)
• Advanced users (can create and store their own files)
• Users (only access the rooms they were invited to, cannot create or store files)
• Editor (can edit documents)
• Viewer (can view documents)
• Reviewer (changes can be suggested)
• Commenter (reviews can be left)
• Form filler (the form can be filled out)

Security: ONLYOFFICE DocSpace is the way to handle documents securely. The HTTPS protocol encrypts traffic in transmission, and JWT protects files from unauthorized access. Password protection and watermarking can be enabled.

In addition to various access levels, space administrators can adjust security settings to control the login process and prevent data leakage, including options such as 2FA and single sign-on, trusted mail domains and session lifetimes, IP restrictions, and more. To monitor user activity, login history and audit trail are provided. Automatic and manual data backup ensures that your data remains secure in any infrastructure failure.

Customization: With custom settings, you can adjust ONLYOFFICE DocSpace to your preferences. Set language and time zones, change the space name, its URL, and the description of the welcome page. Upload your own logo and select a color scheme.

Install

ONLYOFFICE DocSpace installation on Linux servers can use automatic scripts with Docker.

System and operating system requirements:

• At least 4 cores CPU (6 cores recommended)
• At least 8 GB RAM (12 GB recommended)
• At least 40 GB of available HDD storage
• At least 6 GB of swap space
• amd64 Linux distribution, kernel version 3.10 or higher

Installation steps: Download the Docker script file:

 wget http://download.onlyoffice.com/docspace/docspace-install.sh

When you are ready, make sure you have root permissions and continue.

You can install ONLYOFFICE DocSpace from the DEB/RPM package:

 bash dospace-install.sh package

Or use Docker scripts:

 bash dospace-install.sh docker

When you are done, start the browser and type the IP address of the local network computer in the browser address bar.

On the DocSpace Settings page, enter your email, set your password and accept the terms of the license agreement. In this step, you can also select the desired language and time zone and select the desired option in the corresponding drop-down list.

After setting all parameters, click the Continue button.

in conclusion

ONLYOFFICE DocSpace is the latest solution for organizations to collaborate effectively and protected with all types of users. You can easily install it on your own Linux server to have full control over your data and its location. Try it and share your feelings in the comments section.

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