Microsoft Teams meetings typically support up to 300 participants for standard online meetings, including scheduled and ad-hoc calls. 1. This limit applies to all joiners, regardless of being internal, external, or link-based. 2. For larger audiences, such as town halls or webinars, Teams Live Events can accommodate up to 20,000 attendees based on license type, with limited attendee interaction. 3. License variations exist, such as education, government, and free personal accounts, which may impose different caps. It is advisable to verify your specific license details or consult your IT admin for exact limits, as choosing the right setup depends on meeting goals and audience size.

Microsoft Teams meetings can accommodate a large number of participants, but the exact limit depends on your specific license type and how the meeting is set up. Here's what you need to know.

Standard participant cap for most online meetings

In most cases, regular Microsoft Teams meetings support up to 300 participants at the same time. This applies to both scheduled meetings and ad-hoc calls started directly from chat or calendar invites. It’s a common setup for everyday use in businesses, schools, and personal meetings.

This limit covers everyone who joins — whether they're internal team members, external guests, or people joining via a shared link. If you expect more than 300 people, you’ll need to consider alternative setups or licensing options.

When you need more: Live events and other options

If your event needs to reach a much larger audience — such as company-wide town halls or public webinars — standard meetings aren't ideal. In that case, Teams Live Events are designed for broadcasting to up to 20,000 attendees, depending on your license.

Live events work differently:

• Attendees usually have limited interaction (no video or mic access)
• Presenters and panelists can still engage actively
• You can stream to large internal audiences or even the public

Make sure to check your organization’s license type, as some plans may cap live events at a lower number.

Special licenses and regional restrictions

Not all Microsoft 365 or Office 365 licenses offer the same capabilities. For example:

• Some education licenses might have different caps
• Government or region-specific cloud versions (like GCC or DoD) may vary
• Free personal accounts may also have limitations

It's worth checking with your IT admin or reviewing your subscription details if you're unsure about the limits that apply to your account.

So, while most regular Teams meetings top out at 300 people, there are scalable solutions available depending on your needs. Just keep in mind that bigger isn’t always better — sometimes a smaller, focused meeting works best.

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