Key Takeaways
- You can eliminate formulas in Excel while preserving the data by using techniques such as right-clicking the cell, utilizing options in the Home tab, or applying keyboard shortcuts. This approach simplifies sharing reports without revealing formula details.
- Eliminating formulas in Excel can also contribute to reducing file size, which is especially beneficial when dealing with large spreadsheets or when sharing files with individuals who might have limited system resources or storage capacity.
- To further improve your Excel skills and learn more about managing formulas, there are additional resources available, such as tutorials on mastering Excel formulas, understanding why formulas might yield incorrect results, and applying formulas across entire columns.
Here is our sample worksheet which contains the following formulas in Column E:
Instead of displaying the formula =REPLACE(D9, 1, FIND("-",D9), "") in the address bar, you want the value, i.e., the new phone number, to be shown.
Table of Contents
Eliminate Formula using Right Click
Download this Excel Workbook and follow along to understand how to Excel eliminate formula from your worksheet:
download excel workbookHow-to-Eliminate-Formulas-in-Excel.xlsx
STEP 1: Select all the cells that contain formulas:
STEP 2: Right click and select Copy:
STEP 3: Right click again and select Paste Values:
Now you will see that the values are only retained and the formulas are now gone!
Eliminate Formula using the Home Tab
STEP 1: Select all the cells that contain formulas:
STEP 2: Navigate to the Home tab in the Clipboard group, click the arrow below Paste and then click Paste Values.
Now, you will see that the cells no longer contain formulas. They have been replaced by values.
Lastly, you can even use keyboard shortcuts to convert formulas to values.
Locate & Eliminate Formula using Keyboard Shortcuts
In the above scenarios, you already knew which cells contain formulas.
Let’s go to an example where you have to first locate the cells containing formulas and then learn how to eliminate formulas in Excel using keyboard shortcuts.
In the data below, the sales price for some products have been calculated using formulas and some are constant values.
You have to eliminate the formulas from your Excel Worksheet. Follow the steps below to learn how to eliminate formula in Excel shortcut:
STEP 1: Press Ctrl G to open the Go To dialog box and then select Special.
STEP 2: Select Formulas from the list and click OK.
All the cells containing formulas will be selected.
STEP 3: Highlight these cells with color.
The cells will be highlighted in yellow!
STEP 4: Press Ctrl C to copy the cells.
STEP 5: Press Alt E S to open the Paste Special option dialog box.
STEP 6: Press V to select values and click OK.
The formula has now been replaced with value.
STEP 7: Repeat the same steps for other highlighted cells.
Additional Tips and Tricks for Managing Excel Data
Avoid Common Mistakes When Eliminating Formulas
When you’re prepared to eliminate formulas, be cautious to avoid some common pitfalls. Double-check that you have selected the correct range of cells; an accidental mistake here could result in losing valuable data. It’s crucial to ensure that the values you wish to retain are not dependent on other cells that you’re altering. Also, keep in mind the far-reaching impact of your changes. If other worksheets or workbooks are linked to the data you’re modifying, eliminating formulas could disrupt the entire system. Lastly, remember to verify your data after elimination. Without the underlying formulas, some data might not be updated correctly if changes are made elsewhere later on.
Tools in Excel to Aid Formula Elimination
Excel offers several built-in features to streamline formula elimination. ‘Paste Special’ is your go-to feature for this task—it allows you to copy the data and then paste only the values, leaving the formulas behind. The ‘Find & Select’ tool is handy for highlighting all the cells that contain formulas, which you can then manipulate in bulk. Also, Excel’s ‘Go To Special’ function can specifically target cells with formulas, making them easier to identify and eliminate. Remember, while these tools are powerful, using them with understanding and caution will ensure you preserve your data accurately.
Integrating Other Excel Solutions Post-Formula Elimination
Formatting and Presenting Your Data Effectively
Once the formulas are removed, your data is ready for the spotlight. To make your dataset shine, focus on the formatting. Apply consistent fonts, align your text, use borders and shading, and choose appropriate number formats—like currency or percentages where needed. Excel tables and conditional formatting are your allies, offering a structured and visually appealing way to display data. And don’t forget to use charts and pivot tables for those high-impact visual summaries that help convey the story behind the numbers.
Leveraging Excel Functions for Future Data Analysis
After eliminating formulas and securing your data, you might still need to perform future analyses. This is where Excel’s function library becomes invaluable. Functions like SUM, VLOOKUP, and IF remain ready to help you analyze fresh data without hassle. These power players will help you swiftly sort through data, make conditional comparisons, and total up figures across your datasets with accuracy. Knowing how to use these functions effectively will keep you ahead in data analysis, making Excel an even more powerful tool in your arsenal.
FAQs
How do I ensure that only formulas are eliminated and not data?
To ensure that only formulas are eliminated and not data, use Excel’s ‘Paste Special’ function. Firstly, copy the cells with formulas, then paste using the ‘Values’ option. This process converts formulas to static data, leaving your cell values intact without the underlying formulas.
How do I turn off formulas in Excel?
To turn off formulas in Excel, go to the “Formulas” tab, select “Calculation Options,” and switch “Workbook Calculation” to “Manual.” Remember to uncheck “Recalculate workbook before saving” if you don’t want Excel to automatically update the calculations before saving.
Can I eliminate formulas from multiple cells at once?
Absolutely! You can eliminate formulas from multiple cells at once by selecting a range of cells or multiple ranges, copying them (Ctrl C), and then pasting only the values using the ‘Paste Special > Values’ option. This replaces the formulas with their current values throughout your selection in one swift action.
Conclusion
There are 3 ways in which you can Excel eliminate formula using either right-click, home tab, or keyboard shortcuts. This will help you to eliminate the formula without deleting the data.
You can easily reduce the size of your file or hide the formula from recipients!
The above is the detailed content of 3 Quick Ways to Remove Formulas in Excel. For more information, please follow other related articles on the PHP Chinese website!

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