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Table of Contents
Using the SUM Function for Subtraction
Subtracting from Another Column
Subtracting Using an Absolute Reference
BONUS: Utilizing Paste Special
Home Software Tutorial Office Software Creative Ways to Subtract in Excel

Creative Ways to Subtract in Excel

May 21, 2025 am 01:58 AM

Don't miss out on this insightful article about the Top 20 Common Problems in Excel! Also, make sure to enroll in this Free Microsoft Excel Online Course – a comprehensive 20 hour journey from beginner to advanced levels!

To enhance your learning experience, download the Excel Workbook titled SubtractionInExcel.xlsx to practice the Creative Ways to Subtract in Excel.

Let's delve into each method step by step!

Using the SUM Function for Subtraction

When dealing with large datasets, manually entering each cell reference can be time-consuming. The SUM function offers a convenient solution. Suppose you need to subtract the values in the range A2:A10 from A1. Here's how to use the SUM function:

Organize your data within the worksheet.

Select an empty cell to display the result.
Creative Ways to Subtract in Excel

Input the formula: =SUM(number1, -number2)

Substitute "number1" with the cell or value you're subtracting from, which in this case is A1.

Substitute "number2" with the cells or values you wish to subtract, here it's A2:A10.
Creative Ways to Subtract in Excel
Hit Enter to see the subtraction result.
Creative Ways to Subtract in Excel

Subtracting from Another Column

To subtract values from a different column in Excel, you can use a formula that references cells across columns. Here's how:

Set up your data in the spreadsheet.

Choose an empty cell for the result, for example, C1.
Creative Ways to Subtract in Excel
Enter the formula: =A1-B1
Creative Ways to Subtract in Excel
Press Enter to view the subtraction result.
Creative Ways to Subtract in Excel
The result shown is 966. Move your cursor to the bottom right corner of cell C1 until you see a black cross. Click and drag down to C10. Release the mouse button.
Creative Ways to Subtract in Excel

Subtracting Using an Absolute Reference

If you need to subtract a single value (absolute reference) from multiple values (relative reference), follow these steps:

Assume the absolute reference is in cell A12, and you want to subtract this from A1 to A10, with results displayed in column B.
Creative Ways to Subtract in Excel

First, subtract A12 from A1. To set A12 as the absolute reference, use the $ symbol before the column letter and row number: $A$12

Enter the formula: =A1-$A$12
Creative Ways to Subtract in Excel

Press ENTER.

Move your cursor to the bottom right corner of cell B1 until you see a black cross. Click and drag down to B10. Release the mouse button.
Creative Ways to Subtract in Excel

BONUS: Utilizing Paste Special

For those who prefer a formula-free spreadsheet, Paste Special is a useful tool:

Select cell B1, and Right click. Choose Copy (or press CTRL C).
Creative Ways to Subtract in Excel

Highlight cells A1:A10. Right click, then select Paste Special.

In the Operation section, choose Subtract.
Creative Ways to Subtract in Excel
Click OK.
Creative Ways to Subtract in Excel
By mastering these techniques, you'll be able to subtract numbers in Excel efficiently, saving time and enhancing your data analysis or financial management tasks. Enjoy your subtraction journey!

Explore over 120 Excel formulas & functions examples, covering essential functions like XLOOKUP, VLOOKUP, INDEX, MATCH, IF, SUMPRODUCT, AVERAGE, SUBTOTAL, OFFSET, LOOKUP, ROUND, COUNT, SUMIFS, ARRAY, FIND, TEXT, and more. Start your free learning journey now!

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